Grades and Classes
Grade levels and classes are managed on two tabs of the Admin Dashboard: Grades and Classes. Open the dashboard with Dashboard (or Admin) in the sidebar.
Universities may see Departments and Courses instead of grades and classes.
Grades
The Grades tab lists the grade levels in your school, with the number of classes in each.
Add a grade level
- Click the Grade button (with the plus sign) at the top right.
- Enter a Name, such as "9th Grade".
- Enter the Grade number, such as 9. The list sorts by this number.
- Click Create.
Edit or delete a grade level
Use the pencil icon to edit and the trash icon to delete.
- You cannot delete a grade level that still has classes. Move or delete its classes first.
- Grades marked Global (all schools) are shared standard grades. They have no edit or delete buttons.
Classes
The Classes tab lists your classes with their teachers, number of students, academic year and semester.
- Filter by school and by grade with the filters above the table. With only one school, it is selected for you.
- Switch between Active and Archived classes with the buttons above the table.
Create a class
- Click the Class button (with the plus sign).
- Fill in Class Name. Subject is optional.
- Choose the School and the grade.
- Optionally choose a Language Level and the class's Teachers.
- Set the Academic Year and, if you use them, the Semester.
- Click Create.
Class actions
Each row has these buttons:
| Button | What it does |
|---|---|
| Archive class / Restore class | Archiving hides the class and its work from students. Records are kept. Restoring shows the class again. |
| Manage Students | Shows Current Students, lets you remove a student and add students with Add Selected. |
| Edit | Change the class details or teachers. |
| Delete | Deletes the class after you confirm. |
Start a new school year
Start a school year archives last year's classes in one step and sets the new current year.
- On the Classes tab, make sure your school is selected in Filter by School. The button stays disabled until a school is selected.
- Click Start a school year.
- Set the New current year.
- Choose the Previous year to archive, or No previous year to archive no dated classes.
- Tick Also archive classes without a year if you want those archived too.
- Click Preview changes to see how many classes will be archived.
- Click Confirm school year.
Submissions and grades are kept. New classes take the new current year.
You can also change only the year in School Settings with Current school year. That does not archive anything.
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